Delegated Decisions

Committees

Each committee has delegated authority as agreed by Council during the Special Meeting held in May each year.

Planning Committee

Quorum

7

Delegated Authority

To make recommendations, comments and observations on planning applications without any referral to Council.
To set up Task Groups to undertake start and finish activities - but cannot delegate decision making authority to these.
To prepare Planning Policy for consideration by the Council.

Meeting Frequency

Approximately every 3 weeks to meet Planning Authority deadlines, usually Tuesdays starting at 7pm

Council Committee

Number of Members

All Council members

Quorum

7

Delegated Authority

To develop and monitor the Council's 5 year Business Plan.
To develop and propose new policies for approval by Council.
To develop and propose schemes for approval.
To review, develop and propose long term strategies relating to the Councils responsibilities, for Council approval.
To respond to consultations on behalf of the Council.
To approve applications in support of rate relief or grants from other organisations.
To set up Task Groups to undertake start and finish activities - but cannot delegate decision making authority to these.
To review the quarterly Governance Report and take immediate action where required to maintain adequate internal control and management of risk and resources.
To recommend new governance policies and controls to Council.
To review performance and instigate investigations or in-depth reviews as required.
To approve "in year" grant applications in accordance with the grants policy and make appropriate recommendations to Council about standard grant policy.
To approve expenditure in line with the Financial Regulations.
To lead on Council Communication within the Council's agreed approach.
To approve applications in support of rate relief or grants from other organisations.
To set up Task Groups to undertake start and finish activities - but not to delegate decision making authority to these.

Meeting Frequency

Usually one per month - Wednesdays starting at 7pm

HR and Appointments Committee

No of Members

5

Quorum

3 (no direct decision making powers)

Delegated Authority

Responsibilities - HR, Recruitment and Appointments:
-To review and propose terms and conditions of service of employees including pay and leave (in conjunction with the Town Clerk).
- To review and propose job descriptions and person specifications (in conjunction with the Town Clerk).
-To review and propose job advertisements (in conjunction with the Town Clerk).
-To undertake any consultation with staff in conjunction with the Town Clerk as appropriate (e.g. at times of reorganisation).
-To undertake interviews and recruitment exercises (in conjunction with the Town Clerk as appropriate).
- To make recommendations to Council on appointments (Council make the appointment).
-To make recommendations to Council on other staffing matters.
-Ensure the Equality and Diversity is considered at all times.

Meeting Frequency

As required and usually day time.

Appeals Committee

Number of Members

7 to be drawn from those who have not been involved in the specific case.

Quorum

7

Delegated Authority

To review and consider all evidence placed before the Committee in relation to an appeal against a decision regarding a member of staff.
To listen to and consider the reasons and evidence placed before the Committee by the appellant.
To ensure that Council HR policies and procedures are followed in relation to the appeal.
To make the final decision in relation to the appeal (the Committee makes the decision)
Ensure the Equality and Diversity is considered at all times

Meeting Frequency

As required and usually daytime

Officer Delegations

As part of the effective and efficient running of the Council many functions of the Council are delegated to the Town Clerk in addition to those prescribed in law under the roles of Proper Office and Responsible Finance Officer.

Some delegated functions are set out in the Standing Orders and Financial Regulations, the below list of delegations are additional to any mentioned within those documents.

Some functions cannot be legally delegated e.g. setting the precept or making the decision to borrow money.

For a list of delegated decisions please click below

Planning Decisions

On the Council meeting held on 25th May 2022, Council resolved that:-

PLANNING

The Town Clerk be given delegated authority to make comment where Planning meetings are inquorate. This could be done in consultation with those Members who turn up for the meeting.

In respect of the Neighbourhood Development Plan the Town Clerk be given delegated authority to select the Inspector from the pool provided by the Planning Authority, in consultation with the Chairman of Planning or Mayor.