STANDING ORDERS & CODE OF CONDUCT

September 2006

STANDING ORDERS (41 - 50)

COMMITTEES AND SUB-COMMITTEES

41. The Council may at the Annual Meeting appoint Standing Committees and may at any other time appoint such other Committees as are necessary, but subject to any statutory provision in that behalf:-

(a) shall not appoint any Member of a Committee so as to hold office later than the next Annual Meeting, and

(b) may at any time dissolve or alter the Membership of a Committee.

42. The Town Mayor and Deputy Town Mayor , ex-officios, shall be voting Members of every -Committee.

43. Every Committee shall at its first Meeting before proceeding to any other business, elect a Chairman and may elect a Vice-Chairman who shall hold office until the next Annual Meeting of the Council subject to no Councillor serving as a Chairman of any Committee or Working Group for a period in excess of two consecutive years.

44. The Chairman of a Committee or the Town Mayor may summon a Special Meeting of that Committee at any time. A Special Meeting shall also be summoned on the requisition in writing of not less than a quarter of the Members of the Committee. The summons shall set out the business to be considered at the Special Meeting and no other business shall be transacted at that Meeting. The Chairman of a Sub-Committee shall summon Meetings as and when necessary.

45. The Chairman and Vice-Chairman of the Committee shall be Members of every Sub- Committee appointed by it unless they signify that they do not wish to serve.

46. The quorum of a Committee shall be one third of the Members of the Committee except in the case of the Planning Committee when the quorum shall be one third of the Members of the Council when it is dealing with matters in respect of which it has power to act (consideration of Planning Applications).

47. The Standing Orders on rules of debate (except those parts relating to standing and to speaking more than once) and the Standing Order on interest of members in contracts and other matters shall apply to Committee and Sub-Committee Meetings in so far as they are appropriate.

VOTING IN COMMITTEES

48. Members of committees and Sub committees entitled to vote, shall by show of hands, or, if at least two members so request by ballot.

49. If a member of a Committee or Sub-Committee so requires, the Clerk shall record the names of the Members who voted on the question so as to show whether they voted for it or against it.

50. Chairmen of Committees and Sub-Committees shall have a second or casting vote.

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