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Skegness Town Council

Serving the people of Skegness

Clerk: Mr Steve Larner
The Town Hall, North Parade
Skegness, Lincolnshire

Tel: 01754 766113

Delegated Decisions

Committees

Each committee has delegated authority as agreed by Council during the Special Meeting held in May each year.

Planning Committee

Quorum

7

Delegated Authority

To make recommendations, comments and observations on planning applications without any referral to Council.
To set up Task Groups to undertake start and finish activities - but cannot delegate decision making authority to these.
To prepare Planning Policy for consideration by the Council.

Meeting Frequency

Approximately every 3 weeks to meet Planning Authority deadlines, usually Tuesdays starting at 7pm

Business & Resources Committee

Number of Members

11 including Mayor and Deputy Mayor

Quorum

7

Delegated Authority

To review the quarterly Governance Report and take immediate action where required to maintain adequate internal control and management of risk and resources.
To recommend new governance policies and controls to Council.
To review performance and instigate investigations or in-depth reviews as required.
To approve "in year" grant applications in accordance with the grants policy and make appropriate recommendations to Council about standard grant policy.
To approve expenditure in line with the Financial Regulations.
To lead on Council Communication within the Council's agreed approach.
To approve applications in support of rate relief or grants from other organisations.
To set up Task Groups to undertake start and finish activities - but not to delegate decision making authority to these.
It is usually the Deputy Mayor that would be the Chair to this committee to give experience prior to being Mayor.

Meeting Frequency

Usually 5 meetings per year - Wednesdays starting at 7pm.

Direction and Strategy Committee

Number of Members

11 including Mayor and Deputy Mayor

Quorum

7

Delegated Authority

To develop and monitor the Council's 5 year Business Plan.
To develop and propose new policies for approval by Council.
To develop and propose schemes for approval.
To review, develop and propose long term strategies relating to the Councils responsibilities, for Council approval.
To respond to consultations on behalf of the Council.
To approve applications in support of rate relief or grants from other organisations.
To set up Task Groups to undertake start and finish activities - but cannot delegate decision making authority to these.
It is usually the Mayor who Chairs this Committee.

Meeting Frequency

Usually 5 meetings per year - Wednesdays starting at 7pm

HR and Appointments Committee

No of Members

5

Quorum

3 (no direct decision making powers)

Delegated Authority

Responsibilities - HR, Recruitment and Appointments:
-To review and propose terms and conditions of service of employees including pay and leave (in conjunction with the Town Clerk).
- To review and propose job descriptions and person specifications (in conjunction with the Town Clerk).
-To review and propose job advertisements (in conjunction with the Town Clerk).
-To undertake any consultation with staff in conjunction with the Town Clerk as appropriate (e.g. at times of reorganisation).
-To undertake interviews and recruitment exercises (in conjunction with the Town Clerk as appropriate).
- To make recommendations to Council on appointments (Council make the appointment).
-To make recommendations to Council on other staffing matters.
-Ensure the Equality and Diversity is considered at all times.

Meeting Frequency

As required and usually day time.

Appeals Committee

Number of Members

7 to be drawn from those who have not been involved in the specific case.

Quorum

7

Delegated Authority

To review and consider all evidence placed before the Committee in relation to an appeal against a decision regarding a member of staff.
To listen to and consider the reasons and evidence placed before the Committee by the appellant.
To ensure that Council HR policies and procedures are followed in relation to the appeal.
To make the final decision in relation to the appeal (the Committee makes the decision)
Ensure the Equality and Diversity is considered at all times

Meeting Frequency

As required and usually daytime

Officer Delegations

As part of the effective and efficient running of the Council many functions of the Council are delegated to the Town Clerk in addition to those prescribed in law under the roles of Proper Office and Responsible Finance Officer.

Some delegated functions are set out in the Standing Orders and Financial Regulations, the below list of delegations are additional to any mentioned within those documents.

Some functions cannot be legally delegated e.g. setting the precept or making the decision to borrow money.

Functions Implicitly Delegated

These are delegations that fall as a consequence of undertaking tasks required of the Town Clerk. The Town Clerk may in turn delegate functions and responsibilities to other staff, but remains responsible to Council.

  1. Incurring expenditure in accordance with the approved budget
  2. Placing orders
  3. Agreeing in year contracts (i.e. that are met within the current agreed annual budget)
  4. Processing approved payments
  5. Receiving and responding to correspondence
  6. Responding to press enquiries
  7. Responding to emergencies including the incurring of unbudgeted expenditure.
  8. Actions required in implementing any agreed Council policy, practice, protocol, contract term or other minuted decision.
  9. Actions required to ensure compliance with the law
  10. Actions required to minimise risk or financial loss

Functions Explicitly Delegated

These are delegations where the Council is specifically delegating a direct function.

  1. Head of Paid Service - dealing with all HR and Payroll issues accept appointment, dismissal and those otherwise set out in HR policies (for staff reporting to the Town Clerk either directly or indirectly)
  2. Information Manager - dealing with all actions to deal with issues arising under the Data Protection and Freedom of Information Act
  3. Administration of the Council's banking and credit card arrangements
  4. Letting and Termination of Allotment Tenancies
  5. Actions and decisions relating to the efficient operation of the Council's cemetery and duties as a Burial Authority.
  6. Allocating of Grave Spaces
  7. Sale and Granting of Burial Rights and Deeds
  8. Granting Cemetery Memorial Permits and Licences
  9. Granting Street Collection Licences in accordance with policy
  10. Granting Jolly Fisherman Copyright Permits
  11. The decision to issue Petty Cash
  12. The purchase of postage franking credits

For a list of delegated decisions please click below